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Newcomb-Tulane College Grants FAQ

Review this list of frequently asked questions about our grants for full-time undergraduates. If you have a question that you don’t see listed, please contact the senior program coordinator of the Newcomb-Tulane College Office of Academic Programs, at ntcgrants@tulane.edu or 504-314-2829. Click here to return to the NTC Grants main page. (FAQ updated 8/5/19)

 

Application Process

Q: Who is eligible to apply?
A: All Newcomb-Tulane College (NTC) students are eligible to apply for NTC grant funding. All full-time undergraduates of Tulane University are considered NTC students. Students who are in their fifth year, as part of the 4+1 program, are considered NTC students as long as their undergraduate degree has not been conferred yet. Students in their first semester, whether first-year students or transfer students, are not eligible to apply for an NTC grant. Students are eligible for NTC grant funding once they've established a GPA and have completed at least one semester at Tulane. The Putnam Grant is the only exception to the rule requiring applicants to be NTC students; Putnam Grant applicants are not required to attend Tulane, though they must be classified as Louisiana resident students.

Q. What is the NTC grant application deadline?
A: The monthly grant deadline for all NTC grants (except the Putnam grant) is on the 15th of each month at 5:00 p.m., during the fall and spring semesters. Applications submitted late and after the deadline will be considered during the following month’s cycle. The letter of recommendation from a Tulane faculty member is also part of your application, and must be emailed directly by the faculty member to ntcgrants@tulane.edu by the deadline. The Putnam grant has a separate application process and only one annual deadline, which is on the final Friday of April at 5:00 p.m.

Q: When will I hear back with a decision?
A: The grant committee meets to make all decisions after the monthly grant deadline has passed. During each grant cycle, students will learn of the committee’s decision on the final day of that month.

Q: Can I apply for more than one NTC grant?
A: You may apply for and receive multiple (individual or group leader) grants from NTC, not exceeding the total of $1,000 per academic year, if approved by the grant committee. (Exceptions are made for recipients of the Gordon grant and the Putnam grant. The Putnam grant has a separate application process, and students are allowed to receive an NTC grant award in addition to a Putnam grant award.) You can also apply for various grants from other on-campus offices. See "Are there other Tulane offices that offer funding?" under the Funding section of the FAQ.

Q: Can I apply for a grant during the summer?
A: NTC grant applications are only accepted while classes are in session, during the fall and spring semesters of the academic year. Applications are not accepted during December, May, June, July, and August.

Q: Can a staff member (as opposed to a professor or faculty member) write my letter of recommendation?
A: Only one primary recommendation letter is required, and that letter should come from a faculty member at Tulane. Faculty members include professors, assistant and associate professors, professors of practice, and administrative faculty. Adjunct professors, visiting professors, and post-doctoral fellows may serve as recommenders when necessary, but the committee prefers to receive recommendations from regular faculty members. Staff members are not faculty, with the exception of those who are appointed as adjuncts. Secondary letters are optional, and are accepted from Tulane staff members, non-Tulane faculty, and/or other community professionals who can speak to your project and application.

Q: What should my professor focus on in my letter of recommendation. Is there a format or guidelines that I should inform my professor of?
A: The content of your recommending professor's letter of support should come directly from the professor, and there is no template for professors to write their letters. Be sure to review your statement of purpose with the professor, and that the professor can speak to the project that you're applying for and your ability to successfully undertake the project. For example, if you are a geology major who is applying for a grant to do a project related to environmental earth science, your recommending professor ideally would not be your sociology professor. As a reminder, the letter of recommendation must be sent directly by the professor to ntcgrants@tulane.edu by the application deadline date of 5:00 p.m. on the 15th of the month that you are applying in.

Q: How far in advance should I submit a proposal?
A: Since NTC grant applications are reviewed monthly (while classes are in session during the fall and spring semesters), and decisions are issued on the final business day of the month, you will want to apply during the month/cycle that you'd like a decision. For example, if you're interested in receiving a funding decision on the final day of September, you'll want to apply in time for the September 15, 5:00 p.m. deadline. The application is closed during the summer sessions (May through August), and the application will not open until the first day of classes in late August. You may apply as late or as early during the month/cycle as you wish. However, students who apply prior to the deadline date benefit may receive additional application guidance if it appears that it needs work. For example, if a student submits their application on September 11 for the deadline of the 15th, and it is determined that the application needs additional work, the Academic Programs office may reach out to schedule a meeting to discuss. That option would not be possible if a student applies at 4:59 p.m. on the deadline date.

Q: If my application is not accepted during my first attempt, should I reapply?
A: For NTC grants, there are three notifications or designations for applications, based on the committee’s decisions: 1) a grant award; 2) revise and resubmit; 3) decline funding. If your application is not accepted and your project is declined funding, it is not recommended that you re-apply for the same project. However, you are encouraged to apply for a different project, if it fits within NTC grant criteria. If you receive a decision that requests that you "revise and resubmit" some part of your application, then that is the only time that you are able to reapply for a project that has not been accepted during the first try.

Q: Can you share an example of what my grant's statement of purpose should look like? How do I write one?
A: To prevent issues with plagiarism and also encourage students' writing abilities and originality, the Office of Academic Programs does not share previously submitted applications as samples. To write your two- to three-page* statement of purpose, all you'll need to do is clearly explain the nature of your project, detail how you will make use of the grant, describe what you hope to accomplish and how you reasonably plan to do it. This may include the significance of the project (personal, educational, professional), and any qualifications you possess. We recommend including how much you're requesting and what it will be used for in the first paragraph of your proposal. Be sure to discuss your project with the recommending professor who will be writing your letter of support, so that s/he can testify to your project's merits, your qualifications, and if they are clearly stated in your statement of purpose. For additional assistance with writing, feel free to make an appointment with the Senior Program Coordinator of the Office of Academic Programs at ntcgrants@tulane.edu, or visit Tulane's Academic Learning Center. (*If you need more than three pages to write your statement of purpose, you can write additional pages, but no more than five.)

Q: Will applying for less money give me a better chance of receiving a grant?
A: The grant committee, who determines which applications will receive funding and for how much, make decisions solely based on whether or not the project or request fits within NTC grant specifications, and if the request or project can be reasonably completed by the student, based on the statement of purpose. (Review the grant descriptions on the main grant page to see if your project or request falls within what's described.) If awarded, the dollar amount is determined by the information that you provide in your budget. (On this page, see the "Budget Proposal Worksheet for Grant Applicants," which you're encouraged to include with your application.) Please be specific with your budget requests and only include the items that you need, while noting that most NTC grants award up to $1,000. (For example, on your budget worksheet, it is not recommended that you request $6,000 since the maximum award for most individual grants is $1,000, and $3,000 for group grants. However, if your project will cost $6,000 to complete, do include this information in your statement of purpose.) The quality of your project and application will play more of a determining factor in a your chances of receiving a grant award than the dollar amount requested.

Funding

General:
Q: What types of things will NTC grants fund?
A: NTC grants support academic projects and research, academic conference travel (for presenters), internship travel and related costs, some service projects, and other projects related to one's studies or academic-related interests. Visit the NTC Grant Recipient Blog to see examples of previously funded requests.

Q: What costs will NTC grants not fund?
A: Food costs (unless you're a digital media production or film student). Stipends or salaries. Costs for any program or course where you are receiving credit. Costs to take classes or courses, whether for credit or not for credit. Study Abroad tuition costs. Start-up ventures. For-profit or non-profit companies that either require a high donation fee or charge a high fee to place you with an internship or "voluntourism"-oriented excursion. Personal items such as medical insurance, cell phones, etc. Durable items or supplies (cameras, etc.) that are over $100 (unless you intend for them to remain the property of your department.) NTC will also not fund travel to countries on the U.S. State Department’s Travel Advisory List that are designated as “Level 3: Reconsider Travel” or “Level 4: Do Not Travel.” Travel costs for attending a conference without presenting. Projects or travel for student organizations. Global Brigades trips, effective 2019-2020 school year.

Q: How much can I apply for?
A: As an individual, you are eligible to apply for up to $1,000. The only exceptions are as follows:

  • The Gordon Summer Fellowship awards $4,000 each to one male-identified student and one female-identified student for an innovative, self-designed summer project with intellection and/or academic merit.
  • Judith and Morris Henkin Memorial Travel Scholarships fund travel (domestic or international) for research, internships, service projects, or other academic and cocurricular programs. Three $1,200 grants are awarded annually.
  • The David Cameron Taylor Memorial Summer Travel and Enrichment Program offers male-identified undergraduates the opportunity to travel to consult scholarly materials or undertake unusual and enriching intellectual experiences. Students may apply for up to $1,000 for domestic travel, or up to $1,500 for international travel.

If you are applying for a group grant, with two or more members, you are allowed to apply for up to $3,000, with no more than $1,000 per student.

Q: If I receive a grant award from NTC, how will the funds be disbursed to me?
A: Your grant funds would be issued in one of the following four ways (or perhaps a combination of these options), which you would discuss in a meeting with a staff member:

  1. A standard check for the amount of your grant award
  2. A reimbursement check, where you are required to provide receipts and other supporting items of proof
  3. Transfer of funds directly into the account of your department
  4. Direct payment of items purchased on your behalf, typically for high cost, travel-related items that the student may not be able to afford up front, such as airfare and lodging costs.

Q: My professor wants to pay me a research stipend. Is this something a grant can fund?
A: Research stipend grants are available for Honors students through the Honors Program. General Newcomb-Tulane College grants cannot be used for research stipends or salaries. However, your professor can apply for CELT grants to pay students for research work

Q: Are there other Tulane offices that offer funding?
A: Yes, and you're encouraged to research all funding sources on campus, including your department. Visit grantfunding.tulane.edu for a list of offices at Tulane that provide grant funding to undergraduates for a variety of projects. Additionally, Newcomb College Institute has funding opportunities for female-identified students. The Honors Program has some funding for honors thesis research. The Office of Study Abroad administers study abroad grants and scholarship opportunities. The Center for Academic Equity has grants for self-identified underrepresented or non-traditional students, including students of color, LGBTQ students, and first generation college students.

Q: I am presenting at a conference out of town. What costs will a grant fund?
A: Grant funding for conference travel can be used for travel/transportation, lodging, and registration fees. It may not be used for food costs.

Q: Can I get funding for a project or internship that will start after I graduate?
A: Grant funds can only be used for projects, travel, or internships that you fully complete prior to your graduation date.

Q. Can I apply for a project/conference/internship that I’ve already completed?
A. No. Retroactive funding requests are no longer accepted, effective academic year 2019-2020. This means that you would not be able to apply for an NTC grant to support academic research, travel, or an internship after it has been completed.

Q: Can I get funding for a service project?
A: Funding eligibility for service projects is determined on a case-by-case basis. Generally, students must prove that the project has a strong relationship to their academic interests. Preference is given to service trips of longer duration rather than brief “voluntourism”-type experiences. Global Brigades trips are no longer eligible for grant funding.

Q: Can I obtain funding for a start-up venture?
A. No. The Taylor Center may have funding for these types of projects.

Internships:
Q: What costs can I request for my internship?
A: Travel (airfare, mileage, etc.), lodging/housing, and transportation (including public transportation) are costs that are eligible for NTC grant funding. Costs for food or personal items, such as medical insurance, cell phones, etc. are not eligible for funding.

Study Abroad:
Q: Can I obtain grant funding for study abroad program tuition?
A: Study Abroad grants are only offered through the Office of Study Abroad. Please contact Joanie Vicknair for more information, or click here.

Travel Grants

Q: My project involves solo travel to a foreign country to do research. What should I know?
A: Your application's statement of purpose should include detailed information on the contacts that you will be working with overseas. Please note that NTC will not fund travel to countries on the U.S. State Department’s Travel Advisory List that are designated as “Level 3: Reconsider Travel” or “Level 4: Do Not Travel.” Search for a country on the U.S. State Department's Travel Advisory List.

Q: Can I obtain grant funding for study abroad program tuition?
A: Study Abroad grants are only offered through the Office of Study Abroad. Please contact Joanie Vicknair for more information, or click here.

Internship Grants

Q: What costs are covered for internships?
A: Eligible internship-related budget requests include travel costs such as airfare, housing (even local housing in NOLA), transportation, and mileage. Additionally, both unpaid and minimally paid internships are eligible for NTC grant funding consideration. Costs for food or personal items, such as medical insurance, cell phones, etc. are not eligible for funding consideration. Stipends or salaries are not eligible for funding consideration.

Q: I have been accepted by a program that charges a high fee for placing me with an internship and providing housing. Can I get grant funding for this?
A: The grant committee does not typically award funding for these programs, and discourages students from applying to programs, whether for-profit or non-profit, that charge expensive costs to complete an internship.

Q: Can I apply if I’m still waiting to hear back from my internship?
A. Yes. Please apply, and also make certain to indicate in the Statement of Purpose that you’re waiting to hear back from the internship on the status of your participation. In the event that your internship application is awarded funding but you don’t get the internship, you’ll have to notify us.

Q. Am I allowed to receive first- or second-tier service learning credit with my internship if I've received NTC grant funding?
A. Yes.

Q: Can I get funding for an internship that will start after I graduate?
A: Grant funds can only be used for internships that you fully complete prior to your graduation date.

Q. Can I apply for an internship that I’ve already completed?
A. No. Retroactive funding requests are no longer accepted, effective academic year 2019-2020. This means that you would not be able to apply for an NTC grant to fund an internship after it has been completed.

Group Grants

Q: What is a group grant?
A: If two or more students are applying for funding for the same project or conference, they should apply for a group grant. If awarded a grant by the committee, the maximum that a group can receive is $3,000, with no more than $1,000 awarded per person. 

Q: Is there a maximum number of people that can be in a group?
A: No, but keep in mind that the maximum that a group can receive is $3,000, with no more than $1,000 awarded per person. 

Q: How is the application process different for group grants than individual grants?
A: One person must be designated as a group leader, whether your group has 2 people or 12. The group leader is responsible for filling out and submitting the "Grant Application for Individuals or Group Leaders" form on OrgSync, including a list of the other group members. Each additional member is responsible for filling out and submitting the "Grant Application for Group Members" form on OrgSync.

Q: Does each group member need to each secure her or his own faculty recommendation letter?
A: No, only one Tulane faculty recommendation letter is required for the entire group. 

Faculty members include professors, assistant and associate professors, professors of practice, and administrative faculty. Adjunct professors, visiting professors, and post-doctoral fellows may serve as recommenders when necessary, but the committee prefers to receive recommendations from regular faculty members. Staff members are not faculty, with the exception of those who are appointed as adjuncts. Secondary letters are optional, and are accepted from Tulane staff members, non-Tulane faculty, and/or other community professionals who can speak to your group's project and application.

Miscellaneous

Q: How can I see the types of projects that other students have received funding for?
A: Visit the NTC Grant Recipient Blog at ntcgrants.tulane.edu to read reflection papers written by students who were awarded NTC grants. You can also attend an upcoming grant info workshop, where recent grant recipients give short presentations about their grant-funded projects, research, or other experience.

Q: Are there other offices on campus that offer grants for Tulane undergraduates?
A: Yes. Visit grantfunding.tulane.edu for a list of campus offices that provide grant funding for students. Also make sure to check with the departments of your majors to see if they may have funding opportunities.

Q: I have questions that I don't see covered on this website? Who can I contact to ask for more info?
A: Contact the senior program coordinator for the Office of Academic Programs at Newcomb-Tulane College via ntcgrants@tulane.edu, 504-314-2829, or in Cudd Hall room 201D.